e-Invoicing for restaurants in Romania: the complete guide (B2B & B2C)
e-Invoicing is the national electronic invoicing system through which invoices are submitted and validated in the tax authority's platform. For restaurants it is no longer optional — and non-compliance brings fines. Here is what you need to know.
What e-invoicing and the tax portal are
e-Invoicing means issuing the invoice in a standardized electronic format and submitting it to the tax authority (ANAF) through its private virtual space (SPV). The invoice becomes valid only after it receives the ANAF seal.
In practice, a paper or emailed-PDF invoice no longer has standalone fiscal value for covered operations — what counts is the version in the tax system.
The deadlines: B2B and B2C
For B2B (business to business), e-invoicing became mandatory in January 2024. For B2C (to final consumers), the obligation was extended later, under Law 296/2023 and subsequent regulations.
For a restaurant, this means both invoices to companies (events, catering, partners) and those to individuals who request an invoice fall under e-invoicing.
How to issue e-invoices straight from the POS
The simplest flow is when the POS generates and submits the invoice automatically, without entering the data twice. At order close, the invoice goes to the tax system and you get confirmation.
An integrated system also handles inbound invoices: it reads supplier invoices from the portal and auto-generates receiving documents, closing the loop between sales, stock and accounting.
Fines and compliance
Failing to issue or submit invoices via e-invoicing, and delays, can attract fines. Beyond the fine, non-compliant records complicate audits and your relationship with accounting.
Compliance should not be a burden: pick a system that submits automatically and correctly, so you focus on the restaurant, not on forms.
Frequently asked questions
Is e-invoicing mandatory for my restaurant?
Yes, for the operations covered by law. B2B has been mandatory since 2024, and the B2C obligation expanded under Law 296/2023. Confirm the exact situation with your accountant, but plan for full compliance.
Do I have to enter invoices twice?
No, if your POS issues and submits automatically. An integrated system removes double entry and reduces errors.
How do I handle supplier invoices?
A good system reads inbound invoices from the portal and auto-generates the receiving document, updating stock and average prices — no manual typing.