Stock Management & Recipe Control for Restaurants
Know exactly what you have, what you need, and what each dish costs — in real time.
APPY Stock Management links your recipes to your inventory so stock decrements automatically with every sale. Define recipes with precise ingredient quantities, track real-time stock levels, get low-stock alerts, and calculate exact food costs — eliminating guesswork and waste.
Try Stock Management FreeTransparent pricing: Starter 0 € · Appy POS from 49 €/mo · See pricing
Food cost calculator
Enter your ingredient cost and selling price — instantly see food cost %, margin and the recommended price.
31,1%Over target
Gross margin / portion: 31,00 RON
Recommended price for a target of 30%: 46,67 RON
Indicative estimate. With Appy recipes, food cost is computed automatically from goods receipts, per dish, in real time.
300+ restaurants already use APPY POS
How does stock management work in a restaurant?
Stock management in a restaurant ties sales to raw materials through recipes: each dish has its ingredients and quantities, and every sale deducts them automatically. Goods come in through a receipt note taken from the supplier invoice, and the gap between theoretical stock and a count shows the losses.
- Recipes with ingredients, quantities and units of measure
- Automatic stock deduction on every sale
- Goods-receipt notes generated from the supplier invoice
- Stocktaking with variances against theoretical stock
- Transfers between stores and locations, with dispatch notes
- Weighted average cost and food cost per dish
Challenges
- Manual stock counts are time-consuming, inaccurate, and always outdated by the next service
- No idea what the true food cost of each dish is — pricing is based on gut feeling
- Theft and waste go undetected because there is no system to track actual vs. theoretical consumption
- Running out of key ingredients mid-service forces menu items to be unavailable
With APPY
- Automatic stock decrement on every sale keeps inventory accurate without manual counts
- Recipe costing calculates exact food cost per dish, enabling data-driven pricing
- Variance reports highlight discrepancies between theoretical and actual stock, exposing waste and theft
- Low-stock alerts and auto-suggested purchase orders prevent stockouts before they happen
Results
Stock Management & Recipe Control for Restaurants
Recipe Builder
Define each menu item as a recipe with precise ingredient quantities. Nest sub-recipes (e.g., sauces, doughs) for modular, reusable components.
Automatic Stock Decrement
Every time a dish is sold — whether from POS, online store, kiosk, or delivery portal — ingredients are deducted automatically based on the recipe.
Food Cost Calculator
See the exact ingredient cost of every menu item in real time. Compare food cost percentages across your menu to optimize pricing and profitability.
Low-Stock Alerts
Set minimum thresholds for each ingredient. When stock falls below the threshold, you receive an alert and a suggested purchase order is generated.
Stock Taking & Variance Reports
Perform periodic stock counts (physical inventory) and compare them against theoretical stock. Variance reports flag waste, over-portioning, and shrinkage.
Supplier Price Tracking
Log purchase prices from different suppliers per ingredient. Track price fluctuations over time and see how they impact your food cost.
How it works
Set Up Ingredients & Recipes
Set Up Ingredients & Recipes
Enter your raw ingredients with units and starting stock levels. Then build recipes by assigning ingredients and quantities to each menu item.
Connect to Sales Channels
Connect to Sales Channels
Link recipes to your POS menu items. Every sale from any channel automatically reduces ingredient stock in real time.
Monitor & Optimize
Monitor & Optimize
Use dashboards to track stock levels, food cost percentages, and variance. Set alerts, generate purchase orders, and run inventory counts on a schedule.
Frequently asked questions
Eliminate food waste and guesswork
See real-time stock levels, exact food costs, and automated purchase suggestions.
Try Stock Management Free