Supplier Invoice Management & Payments for Restaurants
Track supplier invoices, manage payment schedules, generate NIR, and stay on top of your payables.
APPY Supplier Management brings order to your procurement process. Register supplier invoices, generate goods reception notes (NIR), track payment due dates with aging reports, and keep a clear picture of your payables — so you never miss a deadline or overpay for ingredients.
Organize My Supplier InvoicesTransparent pricing: Starter 0 € · Appy POS from 49 €/mo · See pricing
300+ restaurants already use APPY POS
How are supplier invoices handled in a restaurant?
The flow has three steps: the invoice arrives, the goods are received through a receipt note that lands in stock, then the payment is scheduled. The link between invoice and receipt note is what matters — without it stock and accounting drift apart, and price or quantity discrepancies go unnoticed.
- Supplier invoices with due dates and payment status
- Receipt notes generated from the invoice, landing straight in stock
- Price and quantity discrepancies against the order
- A payment calendar and a balance per supplier
- Price history per ingredient and supplier
- Export to accounting software
Challenges
- Supplier invoices pile up in folders, making it easy to miss payment deadlines
- No centralized view of how much you owe, to whom, and by when
- Goods reception notes (NIR) are done on paper and often mismatched with invoices
- Comparing prices across suppliers requires digging through stacks of documents
With APPY
- Digital invoice register with automatic due date tracking and payment reminders
- Real-time aging report shows payables broken down by 30, 60, and 90+ days
- Digital NIR generated at goods reception, automatically linked to the supplier invoice
- Supplier price comparison reports help you negotiate better deals and switch smartly
Results
Features
Supplier Invoice Register
Log every supplier invoice with number, date, due date, items, quantities, and amounts. Search, filter, and export your full invoice history at any time.
Goods Reception Note (NIR)
Generate a digital NIR when goods arrive. Verify received quantities against ordered quantities. The NIR links to the supplier invoice and updates inventory automatically.
Aging Reports
See a real-time breakdown of payables by aging period — current, 30 days, 60 days, 90+ days. Identify overdue payments at a glance and prioritize accordingly.
Payment Tracking & Reminders
Mark invoices as partially or fully paid. APPY sends reminders before due dates so you never incur late fees or damage supplier relationships.
Supplier Database
Maintain a centralized supplier directory with contact details, payment terms, bank accounts, and product catalogs. Streamline reordering and communication.
Price History & Comparison
Track ingredient prices from different suppliers over time. Spot price increases, compare alternatives, and use data to negotiate better terms.
How it works
Register Your Suppliers
Register Your Suppliers
Add your suppliers with their business details, payment terms, and product catalogs. This is a one-time setup — new invoices reference existing supplier records.
Log Invoices & Receive Goods
Log Invoices & Receive Goods
When a delivery arrives, create a NIR to verify quantities. Log the supplier invoice with payment terms. Stock levels update automatically.
Track & Pay
Track & Pay
Monitor upcoming and overdue payments on the aging dashboard. Mark payments as completed and maintain a clean financial record.
Frequently asked questions
Never miss a supplier payment again
Digital invoices, automated NIR, aging reports, and price tracking in one place.
Organize My Supplier Invoices